Havilah Group, established 30 years ago, is Nigeria’s leading records management company, specialising in archiving solutions and procurement services for libraries. With a legacy of excellence, Havilah has been the trusted choice for businesses and institutions seeking efficient and reliable records management.
Havilah’s work is evident across some of Nigeria’s most ambitious projects in records management, library development, and archiving. They serve a diverse range of clients, including multinational corporations in sectors like banking, oil & gas, and agriculture, as well as government agencies, the Federal and State judiciary, and universities across the country. Havilah has successfully delivered complex, financially demanding projects for prominent institutions.
Havilah Group also partners with global leaders in records management, library development, and archiving to ensure the provision of the best international standards in books and library equipment procurement and supply. Their expertise in these areas positions them as a key player in the industry, committed to meeting the needs of clients both locally and globally.
Pre-Odoo Implementation Challenges at Havilah
As Havilah expanded, it encountered significant obstacles due to fragmented systems and outdated workflows. Departments were functioning in silos, resulting in communication gaps and delays in processes such as client onboarding and financial reporting. Without real-time access to vital data, inefficiencies mounted, while manual procedures increased the potential for mistakes and hindered timely decision-making.
Realising the need for a streamlined, integrated solution, Havilah sought out Odoo for its robust and scalable capabilities at an accessible price point. To ensure a successful transition, Havilah partnered with us at erpSOFTapp, leveraging our team’s deep expertise in Odoo implementation and business process optimisation. Through this collaboration, Havilah has been able to enhance operational efficiency, improve workflow automation, and lay a strong foundation for future growth.
Encounter With Odoo
By implementing Odoo ERP, Havilah Group has streamlined critical operations such as records management, procurement, and project oversight, reinforcing its dedication to delivering high-quality solutions to its diverse client base.
Through its partnership with erpSOFTapp, Havilah Group harnessed Odoo’s scalable and feature-rich ERP system, resulting in greater operational efficiency, improved workflow automation, and enhanced project execution. This transformation has strengthened its capacity to manage large-scale projects and maintain strategic collaborations with multinational corporations, government agencies, and educational institutions across Nigeria.
With Odoo’s flexibility and comprehensive functionalities, Havilah Group has successfully optimised service delivery across key sectors, including banking, oil & gas, agriculture, and education. This integration has empowered the company to drive innovation, maintain compliance, and provide exceptional service while positioning itself for long-term growth and industry leadership.
Implementation Journey for Havilah Group
erpSOFTapp collaborated closely with Havilah Group to understand their diverse business operations and specific challenges, then crafted a tailored Odoo solution to address these needs. The implementation followed a well-structured approach, aligning with Havilah Group’s extensive range of services, which include records management, IT services, library solutions, and power generation. Below are the key steps in this journey:
- Comprehensive Requirement Analysis: We started by engaging with Havilah Group’s key stakeholders to thoroughly understand their wide-ranging services, from archiving and document management to power generation and IT infrastructure solutions. This allowed us to pinpoint operational challenges and ensure the Odoo solution would meet the company’s business goals and support its future growth.
- System Configuration with Minimal Customisation: Odoo was set up to fit Havilah Group's unique operations, focusing on processes such as managing documents, power generation projects, and customer relations. Customisations were kept to a minimum to ensure the system would remain easy to maintain and scale as the business evolves. We specifically configured Odoo's modules for inventory management, accounting, project management, and CRM, adapting them to the company's needs, especially in handling complex client requests and large-scale document management.
- Data Migration and Cleanup: Given Havilah’s involvement in managing extensive physical and digital records, we executed a careful data migration process. This involved cleaning and mapping all historical data such as client records and project documents, ensuring a smooth transition to the Odoo system with minimal disruption to daily operations.
- Employee Training and Ongoing Support: To ensure the success of the new system, we provided detailed, hands-on training for Havilah Group’s team members, ranging from IT staff to service managers. This training empowered them to fully utilise the ERP system’s capabilities. Additionally, we set up ongoing support to address any issues and continuously optimise the system, ensuring the team remained confident in using Odoo to streamline operations and enhance customer service.
Through this structured approach, Havilah Group now benefits from a more efficient, integrated system that supports its diverse services and enables better workflow management, ultimately improving operational effectiveness and client satisfaction.
A Unified, Efficient Operation for Havilah Group
The implementation of Odoo ERP has brought significant improvements to Havilah Group, transforming their operations across multiple service sectors, including records management, IT services, power generation, and library solutions. Key benefits include:
- Integrated Operations: With Odoo, Havilah’s core functions such as records management, project tracking, inventory, and accounting are now seamlessly integrated. This has minimised manual errors and enhanced coordination between departments, allowing for more efficient operations across their diverse services.
- Improved Data Access: Havilah Group now has real-time access to critical data and reports, empowering their management team to make quicker, more informed decisions. This improved visibility helps in monitoring project progress, managing client relationships, and optimising resource allocation.
- Automated Processes: Routine processes, such as document management workflows, project tracking, and compliance checks, are now automated. This has not only accelerated operations but also allowed Havilah Group to make better use of its resources, ensuring a higher level of service delivery for clients.
- Scalability for Future Growth: The Odoo ERP system provides a solid foundation for Havilah Group's future growth, with the flexibility to add new modules or features as the business expands. Whether they are adding more services or scaling operations, Odoo can easily accommodate these changes.
This ERP implementation has greatly enhanced Havilah Group’s operational efficiency, allowing them to offer superior services to clients while focusing on long-term growth.
Paving the Way for Growth at Havilah Group
Havilah Group’s success story highlights the transformative power of Odoo ERP and the importance of partnering with a trusted expert like erpSOFTapp. By streamlining business processes and boosting operational efficiency, Havilah has overcome key challenges and positioned itself for sustainable growth. With Odoo ERP as the backbone of its operations, Havilah Group is well-prepared to continue delivering high-quality services across its various sectors and expand further.
Why Choose Odoo ERP and erpSOFTapp?
In today’s fast-paced business environment, companies like Havilah Group need efficient, scalable, and future-ready solutions to stay ahead. Odoo ERP provides a comprehensive, modular platform that streamlines everything from records management to IT infrastructure, ensuring businesses operate with greater agility and precision. With real-time reporting and automation, decision-making becomes faster, more informed, and data-driven.
However, the success of an ERP implementation depends on expert guidance and strategic execution, and that’s where erpSOFTapp stands out. As an official Odoo partner, we specialise in seamless system integration, tailored workflows, and ongoing support to ensure businesses maximise the full potential of Odoo. Our team of seasoned Odoo professionals helps companies like Havilah Group unlock greater efficiency, enhance client experiences, and drive long-term success.
With erpSOFTapp as your implementation partner, you don’t just get an ERP system, you gain a strategic advantage, ensuring your business operates at its peak today and in the future.
Company Name: Havilah Group
Location: Lagos, Nigeria
Industry: Information Management and Technology
Apps: CRM, Sales, Point of sale, Purchase, HR, Inventory, Project, Accounting, Payroll, Expense and others.
Odoo Users: 20
Hosting type: On-Premise
Havilah Group’s Digital Transformation with Odoo: A Case Study